Disclosure and Barring Service Documents

What is Disclosure?

This is a document containing information held by police and government departments, provided by the Disclosure and Barring Service (DBS), an executive agency of the Home Office. These replace Criminal Records Bureau (CRB) Disclosures.

Disclosures provide details of convictions, cautions, reprimands and warnings held on the Police National Computer and by local police forces.

Why might I be asked to apply for a Disclosure?

This is because you will be working with children or vulnerable adults, or in healthcare, or will be working in an establishment where you will come into contact with children or vulnerable adults.

Can I refuse to apply for a Disclosure?

Yes, however, it is a legal requirement of employment and the Trust would be unable to take your job application any further.

How do I apply for a Disclosure?

Evidence of identity is collected at interview and, should you be offered a position, a Disclosure Application will be sent to you for completion.

Who pays for my Disclosure?

We do.

Why should I fill in an application?

To ensure that you have given your true identity and current address. The DBS is committed to compliance with the Data Protection Act. This means that any personal information you submit will be protected.

Who will receive the Disclosure from the DBS?

You will receive your Disclosure in the post. A copy will also be sent to the person within the Trust who countersigned the application form. This person will have been registered with the DBS and, as such, has agreed to comply with the Code of Practice.

When will I receive this Disclosure from the DBS?

Up to four weeks after the original application has been posted to the DBS. However, your start date with the Trust will not be unnecessarily delayed by this process.

What about confidentiality?

Organisations using the Disclosure service must comply with the DBS Code of Practice. Sensitive personal information must be handled and stored appropriately and must be kept for only as long as it is necessary.

Are all criminal records relevant?

Safeguards and guidelines have been introduced to ensure that conviction information is not misused. However, most posts within the Trust are exempt from section (42) of the Rehabilitation and Offenders Act 1974 by virtue of the Rehabilitation of Offenders (exceptions) Order 1975. Therefore, it is not contrary to the Act to consider information concerning convictions which would otherwise be deemed to be “spent” and which might be considered relevant to an individual’s suitability for a particular post. In such circumstances, any decision would be discussed with the applicant.

Can I challenge the information on my Disclosure?

Yes – the Recruitment Department will provide the appropriate contact details.

Further information on DBS checking and relevant contact details can be obtained from the Recruitment Department.